Current Job Openings

Last update: June 15, 2019

To apply for a position, please see the details of each position, as the documents requested might be different for each of them.

Due to a high volume of applications received, only candidates selected for an interview will be contacted. NO PHONE CALLS please. We thank you for your understanding.

Department: Administration/M&G
Supervisor: Payroll & Benefits Manager
Location: 3303 Main Street, Houston, TX 77002
Classification: Full-time/Exempt
Salary: Commensurate with Experience
Supervisory Role: No

POSITION SUMMARY
The Payroll & Benefits Coordinator is a hands-on contributor whose role is to help manage all Payroll & Benefits functions. With diverse yet substantive job responsibilities, the Payroll & Benefits Coordinator will work with both current employees and new hires, making this a key position within the organization.

BASIC RESPONSIBILITIES
Responsible for employee and position data processing, coordination of Payroll/Benefits functions and responsibilities including creation, maintenance and review of personnel records, employee and supervisor customer service, and ensuring compliance with processes and regulations.

SPECIFIC RESPONSIBILITIES
• Manage activities pertaining to benefits and payroll, including supporting biweekly payroll processing, benefits processing/changes, benefits open enrollment and employee file maintenance.
• Process personnel action forms (new hire, change, bonus and termination forms). Review and enter personnel action forms, hiring paperwork and administrative changes on a daily basis.
• Reconcile insurance billings with employee enrollments and resolve any discrepancies in a timely manner.
• Work with HR/Payroll team to coordinate the Benefits Open Enrollment process, forms and system updates including enrollment of employees into appropriate benefit plans.
• Respond to internal and external payroll/benefits related inquiries or requests. Provide high quality customer service to IM’s employees and supervisors.
• Maintain electronic and physical personnel records and help ensure all employment requirements are met. Maintain MVR/Driver’s License, auto insurance, and other compliance/audit records and reporting.
• Verify wages/employment and provide information to employees as requested.
• Respond to unemployment compensation claims in a timely manner with appropriate documentation.
• Manage random, post-accident and for-cause drug testing of all employees.
• Prepare and submit Worker’s Compensation, Disability, and FMLA paperwork to the insurance carrier, including first report of injury, DWC3 and DWC6 report following the required schedule.
• Prepare HR/Payroll reporting on a scheduled and ad-hoc basis, including billing and reporting for governmental and other funders.
• Help ensure compliance with all federal and state employment laws.
• Participate in special projects and support other functions as assigned.

QUALIFICATIONS/REQUIREMENTS
• Proven experience as an HR coordinator or Payroll & Benefits/administrative position
• Knowledge of human resources processes and best practices
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular); Experience with HR databases and HRIS systems (ADP strongly preferred); Ability to work with other relevant software
• Outstanding communication and interpersonal skills
• Ability to handle data with confidentiality
• Excellent organizational and time management skills
• Bachelor’s degree preferred; study or certification in Payroll or Human Resources is a plus

COGNITIVE & PHYSICAL DEMANDS
1. DATA ENTRY – this position requires strong attention to detail, repetitious work and information entry into various databases on an ongoing, daily basis. The incumbent must have strong attention to detail and data entry work accuracy to be successful in this position.
2. COMPUTING – Performing arithmetic operations and reporting on and/or carrying out a prescribed action in relation to them on a daily basis.
3. COMPILING – Gathering, collating, or classifying information about data. Reporting and/or carrying out a prescribed action in relation to the evaluation is frequently involved.

This position is set in a comfortable office environment. It will require seeing, hearing, talking in person and on the phone, sitting and walking on a daily basis.

Some work may occur after business hours and it may require occasional driving including driving in inclement weather conditions, walking on uneven surfaces and standing upwards for 30 minutes straight, depending on the situation.

Department: Development
Supervisor: Director of Development
Location: Main – 3303 Main Street, Houston, TX 77002
Classification: Exempt/Full-time
Supervisory Role: No

BASIC RESPONSIBILITIES
The Donor Relations Officer, working directly with the Director of Development, is a frontline fundraiser who is responsible for managing a portfolio of corporate and individual major donors and prospects. He/she is responsible for increasing the number and revenue of major gifts and will assist in the formulation of strategies to solicit operating/program, and occasionally capital, gifts. In addition, he/she will work with the data team to identify, research, wealth screen, and monitor major gifts prospects. Responsible for cultivating and stewarding assigned donors through the cycle of philanthropy, in a donor-centered way.
The Donor Relations Officer is the Development Office liaison to IM’s aniMeals program and also interfaces with the Development Committee on donor stewardship and cultivation work. He/she may manage volunteers on Development-related projects. He/she works a flexible schedule, with some evening and weekend work, often with very little notice. He/she will serve as a representative in the community as assigned.

SPECIFIC RESPONSIBILITIES
1. Develop and manage a portfolio of current and prospective donors – individual and corporate. Identify, qualify, cultivate, solicit and steward these donors through the cycle of philanthropy in a donor-centric way.
2. Participate in all areas of the cycle of philanthropy, including but not limited to:
a. Identify and research new donor prospects.
b. Conduct discovery with new prospects via surveys, calls and face to face meetings.
c. Cultivate existing donors and new prospects through a series of strategic “touches”.
d. Create and execute stewardship strategies for key assigned donors and prospects.
e. Record all donor interactions in Raisers Edge.
f. Write grants and proposals for major gifts, as needed.
g. Solicit and move prospects/donors toward gift closure in an appropriate and donor-centric way.
h. Maintain stewardship contacts with donors, ensuring donor intent is honored and that donors are treated in a sensitive manner.
3. Contribute to the Development Office’s overall revenue goal.
4. Serve as Development Office liaison to IM’s aniMeals department.
5. Coordinate Moves Management monthly meetings for relevant team members.
6. Work with the Development team on special events throughout the year.
7. Participate in ongoing professional development, particularly in the areas of major and planned giving.
8. Available for special projects on holidays, evenings, and weekends.
9. Participates in other development duties as assigned.

REQUIREMENTS
1. Bachelor’s degree is required.
2. 5 years minimum of development experience required, including donor relations and successful gift solicitation.
3. Computer literate in Microsoft Windows, Microsoft Word, Excel and PowerPoint. Knowledge of Raiser’s Edge Donor Software or equivalent database software preferred.
4. Excellent verbal and written communication skills.
5. Experience managing volunteers for the cultivation and solicitation of gifts and special event support.
6. Knowledge of giving vehicles, including but not limited to: donor advised funds, bequests, life insurance beneficiary designations, and IRA charitable distributions. Knowledge of more advanced planned giving vehicles a plus.
7. Self-motivation, ability to work independently and meet deadlines.
8. Able to work with individuals from diverse backgrounds and adapt to change.
9. Ability to work in a team environment, both in assisting and calling on team members as necessary.
10. Ability to work a significant amount of evenings and weekends, often with very little notice.
11. Valid Driver’s license and auto liability insurance as required by law.

COGNITIVE & PHYSICAL DEMANDS
12. Position Setting – This position is generally set in a comfortable office environment, but it may occasionally require outside of office work. It requires seeing, hearing, talking, sitting and walking on a daily basis.
13. Analyzing – Ability to examine and evaluate data in order to present development and prospect reports on a regular basis. Presenting alternative actions in relation to the evaluation is frequently involved.
14. Compiling – Gathering, collating, or classifying information about data. Reporting and/or carrying out a prescribed action in relation to the evaluation is frequently involved.