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You may email your resume and cover letter to Carisa Bolanos, Director of Human Resources, at This e-mail address is being protected from spambots. You need JavaScript enabled to view it
Administrative Assistant
DEPARTMENT: Department of Development, Communications, Interfaith Relations, and Office of Disaster Response and Preparedness
SUPERVISOR: Grant Manager with co-lateral responsibilities to the above department managers
CLASSIFICATION: Full-time / Exempt
BASIC RESPONSIBILITIES:
The Administrative Assistant will provide administrative support to the Department of Development, Communications, Interfaith Relations, and Office of Disaster Response and Preparedness. This position provides all necessary organizational support and is responsible for a variety of other tasks.
SPECIFIC RESPONSIBILITIES:
1. Support department managers in all areas of oversight in the department, including scheduling, travel arrangements, clerical and administrative activities and meeting planning.
2. Assist the department staff in all areas of engagement with the public through faith communities, corporations, foundations and other organizations.
3. Assist the department staff in event logistics, scheduling and response tracking.
4. Assist the department staff with various forms of written communication.
5. Must have reliable transportation, reimbursement by IM for travel.
6. Work as member of a team to engage the community, promote all the activities of the organization, and identify and garner financial support wherever possible.
7. Perform other duties, within all areas of the department, as assigned by supervisor.
SKILLS:
1. Excellent organizational, administrative, and technology-specific skills.
2. Highly organized and detail-oriented. Strong multi-task and organizing skills.
3. Strong verbal and written communication skills. Ability to support the work of the entire team.
4. Ability to work independently, yet maintain a high level of accountability.
5. Strong interpersonal skills, outgoing/energetic individual who likes meeting and talking with people.
6. Excellent knowledge of and ability to use Microsoft Office, including Outlook, Word, Excel required
7. Working knowledge of PowerPoint, Constant Contact, Survey Monkey and Raisers Edge preferred.
QUALIFICATIONS:
1. 3-5 years strong administrative experience or Bachelors Degree from an accredited school with one year of administrative experience.
2. Valid driver’s license and automobile liability insurance as required by law.
3. Able to do moderate lifting and carry 15-30 lbs.
Director of Refugee Services
Department: Refugee Services
Supervisor: COO
Classification: Exempt/Full-time
BASIC RESPONSIBILITY:
The director will be responsible for the management of the Refugee Services department overseeing the growth and visioning as well as day-to-day operations. Seeking to build and maintain one of the country’s most creative and supportive refugee agencies the director will be responsible for maintaining communication with the department’s primary funders and community stakeholders. The director will manage and supervise staff and coordinate services in the department, oversee compliance with all federal, state and agency reporting requirements; and manage all federal, state and agency budgets ensuring fiscal responsibility. The director will be the face of IM’s Refugee Services to the general community and will build lasting and meaningful relationships with all stakeholders towards building an ever-growing circle of local funders and supporters. The director will ensure that IM’s services to refugees are linguistically and culturally sensitive and will work to ensure that clients are self-sufficient within six months of arrival. The director sits on IM’s Executive Team and will play an integral and critical role in shaping IM as it relates to the needs of refugees and the agency as a whole.
SPECIFIC RESPONSIBILITIES:
1. Oversee the day-to-day operations of department; represent department within agency; manage program staff; oversee that file documentation is complete and in order; research and collaborate in the writing of grants renewing and expanding services; serve as resource for staff and clients; ensure program compliance.
2. Strategic planning; search for opportunities to expand the program services; pursue new community collaborations; secure safe and affordable housing for refugees.
3. Oversight of fiscal management of department, including constructing annual department budget. Providing oversight of the direct assistance budgets and monitoring that client’s direct assistance is within the budgeted amount. Fiscal monitoring for all programs to ensure contracts are maximized.
4. Collaborating with community leaders, including other VOLAGS and refugee service providers, faith communities and volunteers. Network and speak at public venues and media about refugee issues and programs. Recruit additional donors, employers, volunteers, etc. to assist with program services.
5. Assure that annual renewals, new requests and monthly reports are prepared and submitted in a timely manner. Advocate for refugees and issues related to refugees.
6. Work closely with development staff to prepare grant proposals and identify additional funding sources.
7. Performing other duties such as attending meetings with other services providers, conferences, participating in staff retreats, United Way tours, and agency fairs and speaking engagements, assisting with special organizational projects/events, etc.
QUALIFICATIONS:
1. Bachelor’s degree and a minimum of seven years experience supervising employees are required. At least three years experience managing a large and complex non-profit program required.
2. Strong fiscal management experience
3. Must have excellent organizational and interpersonal skills.
4. Must have good management skills.
5. Must have good judgment and be able to work with minimal supervision.
6. Must be able to communicate effectively verbally and in writing with clients, co-workers, senior management and program staff.
7. Must have public speaking skills.
8. Knowledge of issues impacting people from diverse backgrounds. Knowledge of social services offered in the city and surrounding counties.
9. Computer literate: Microsoft Word, Excel and Access.
10. Valid driver’s license and automobile liability insurance as required by law.